Elements in Minutes of Meeting.

In term of write a minute meeting.This elements is very important for make sure meeting running smoothly and as in schedule.The element are:

Roles of chairman/Chairperson

Most meetings require a chairperson in order to control and direct the proceedings. They carry the authority to keep order and maintain progress in line with the agenda. The role of the chair is similar to that of an umpire or referee, aware of the rules of conduct and capable of enforcing these when necessary. However, the chair is also an important member of the group and may be required to vote on the major issues and may even have to exercise a casting vote.

After the chairperson, the secretary is the most important official at a meeting. The role of a secretary in a successful meeting is reviewed below:

Roles of secretary
An effective secretary can assist the chair in planning, conducting and concluding a meeting. The secretary can take much of the load off the chair, so that the chair can spend his time more effectively and efficiently.

The role of the secretary starts before the meeting, continues during and beyond the meeting. Thus the preparatory, administrative, clerical and follow up work falls under the jurisdiction of the secretary.

Meeting Agenda

A good meeting agenda will serve as a guide to participants, making the meeting more efficient and productive.An effective meeting agenda, which states what activities will take place during the meeting, serves various important functions:

• It forces the meeting leader or group to think out what needs to be accomplished
• Provided ahead of time (as it should be), the agenda lets people know what to expect and allows them to prepare as necessary
• It provides a blueprint or path for the meeting to follow
• It reminds people of what there is left to cover if time gets to be an issue

Sample of Meeting Agenda

Places or Venue

Depends on the purposes or objective.The place of meeting:

1.Conference Room
2.Mosque
3.Internet Cafe
4.Office
5.Under Tree (Politics happened at Perak "Persedingan Pokok Sena")
6.House (informal)

Terminologies in Meeting
The language used in meeting including Minutes of Meeting.Language is matter that we should consider in conduct meeting.No matters the types of language, the important is we must understand roles of participants.Try this link:http://applij.oxfordjournals.org/cgi/content/abstract/9/1/45