Meeting

-Meeting is the best event for the people solve problem. In organization, meeting is the important thing for make sure organization operate in smoothly and in schedule. Meeting has their own format,usually meeting is the formal event.Here, is the format of minutes meeting :

FORMAT OF MINUTES OF MEETING

Minutes of Meeting of ___________________
No________________Year_____________
Date:_________
Time:_________
Venue:________

PRESENT
List name of members present. Names are arranged accordingly seniority

IN ATTENDANCE
List the names that attend the meeting. List of the names accordingly seniority

I. OPENING ADDRESS BY THE CHAIRMAN
Important matters raised by the chairman in his opening address.

II. CONFIRMATION OF MINUTES
Record the decisions on the minutes of the previous meeting.Including:
i. confirmed with amendments
ii.confirmed subject amendments

III. MATTERS ARISING
The main topics raised should recorded.To facilitate reference,page number and the paragraph number of the previous minutes

IV. DISCUSSION OF WORKING PAPERS.
Matters according this section:

i. Title of working paper
ii. Agency/person that prepared the paper
iii. Objective of working paper
vi. Important issued raised in the working paper
v. Members comments/view regarding the issues raised in working paper
iv. Meeting decisions concerning issues raised and follow-up action that need to be
taken

V. OTHER MATTERS
Contain other matters raised in the meeting.That is not originally on the meeting agenda.

VI. CONCLUSION
Here the several thing at this section:

i.The time the meeting ended or adjourned
ii.The chairman's closing address
iii. Date of the next meeting

Secretariat
Unit that is responsible for conducting of the meeting
Date
State the date meeting minutes are prepared


NOtes:
*Agenda is the most important and should be circulated prior to the meeting to allow those attending to add any additional points they wish to discuss
*This will then allow you to work out roughly how long the meeting will last.if there is only one point on the agenda then it might not last very long.
*And by circulating the agenda,we can find out who will be able to attend so will be able to book a room as appropriate.